Understanding Courtesy Copy Delivery
November 19, 2024 • Support Team
A courtesy copy is a paper copy of a document that has been electronically filed with the court. It is provided to the judge as a convenience, allowing them to review the document even if they don’t have immediate access to the electronic version.
When Courtesy Copies are Required:
Local Rules: Each court has its own local rules that specify when courtesy copies are required. Generally, they are needed for documents that require judicial review, action, or signature. This can include:
- Motions
- Pleadings
- Demurrers
- Orders
- Judgments
Complex or Lengthy Documents: Some courts require courtesy copies for documents exceeding a certain page limit (e.g., 26 pages in Los Angeles Superior Court) or those with exhibits and attachments.
How to Deliver Courtesy Copies:
Delivery Deadline: Courtesy copies must typically be delivered by a specific time on the day following electronic filing (e.g., 1:30 PM in San Francisco Superior Court). Deadlines may differ for time-sensitive matters.
Delivery Method: You can deliver courtesy copies in person, by mail, or through a third-party service. Some courts may have specific preferences or restrictions on delivery methods.
Request Courtesy Copy Delivery in a Filing
Tips for Ensuring Proper Delivery:
Check Local Rules: Always consult the local rules for the specific court where you are filing. These rules outline the exact requirements and deadlines for courtesy copies.
Use a Reliable Delivery Method: If you are not delivering in person, use a reliable courier or mail service with tracking to ensure timely delivery.
Clearly Label the Document: Clearly label the courtesy copy with the case name, case number, document title, and the judge’s name.
Keep Records: Maintain records of your courtesy copy deliveries, including the date and time of delivery and any tracking information.
Failure to Provide Courtesy Copies:
Failure to timely deliver courtesy copies can result in:
Sanctions: The court may impose sanctions, such as fines or other penalties.
Delays: Your case could be delayed if the judge does not have access to the necessary documents.
Rejection of Filing: In some cases, the court may even reject your electronic filing if a required courtesy copy is not provided.
Important Notes:
Redacted and Sealed Documents: Special rules apply to redacted and sealed documents. Consult the local rules for specific instructions.
Ex Parte Applications: Ex parte applications typically have different deadlines for courtesy copy delivery.